Room Reservations

Study Rooms

- You must have a valid Brentwood library card to rent a room.
- Study rooms capacities vary between 6-8 people. 
- All study rooms are locked when not in use. 
- Patrons with a reservation must check in at the Reference Desk for access to the room. 
- Drinks and snacks are allowed in the study rooms. 
- Rooms should be clean and orderly at the completion of the reservation. 
- Study rooms may not be used for private, individual gatherings, including but not limited to birthdays, showers, memorials, and/or wedding receptions.
- Bookings are limited to 8 hours a week per library card.
- You can book a study room 30 days in advance.

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Conference Room

- You must have a valid Brentwood library card to rent a room.
- You can book the conference room 30 days in advance.
- The conference room has a capacity of up to eighteen people.
- You must have a minimum group size of 8 people to reserve.
- Drinks and snacks are allowed in the study rooms.
- Rooms should be clean and orderly at the completion of the reservation.
- Study rooms may not be used for private, individual gatherings, including but not limited to birthdays, showers, memorials, and/or wedding receptions.
- Bookings are limited to 8 hours a week per library card.

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Meeting Room

- You must have a valid, adult, physical Brentwood library card to rent a room.
- Reservations must be made 2 full weeks in advance.
- Recommended to reserve 30 minutes before and 30 minutes after the meeting to allow setup and break down of the room. 
- This room accommodates up to 110 people. 
- You can pay room rental feesonlineor in person during library operating hours.
- Must pay and turn in documents within 7 days of making the reservation.

Non Profit Fee | $20 an hour

For Profit Fee | $60 an hour

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To book the adjacent meeting room, the hourly rate doubles, and an additional $100 surcharge applies.

Email meetingroom@brentwoodtn.gov for inquiries.

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Cancellation Information for Meeting Room

Renter must submit a cancellation request in writing by emailing meetingroom@brentwoodtn.gov, or delivering a written request to the Library front desk.Groups failing to cancel 7 days before the reserved date will forfeit the room rental fee.Groups canceling with 8 or more days notice will receive a credit on the renter’s account.

For more information, including pricing and room checklists, please review the Meeting Room Rental Agreement.

Meeting Room Questions?

Study rooms, the Conference Room, and the Meeting Rooms cannot go over their set capacities due to fire code regulations set by the city. If your group is too large for the room reserved you will be asked to split the group up into multiple rooms or to find another space in the library to work.